Real-Time Stock Across Every Site
Every bin, every shelf, every site — one live dashboard.
Live stock levels
Updated on every movement — no manual refresh, no stale numbers
Multi-site view
All locations on one screen — compare and manage from anywhere
Low-stock alerts
Automatic flags when quantity drops below your configured threshold
Full bin card history
Every transaction, every user, timestamped and immutable
Barcode & QR scan
Fast issuance and receiving without manual data entry
Reorder management
Set reorder points with supplier lead times — never stock out unintentionally
How It Works
- Item master configured during onboarding (CSV import supported)
- Opening balances imported from your existing Excel
- Every GRN and issuance updates stock in real time
- Dashboard alerts trigger automatically at threshold
The Situation Before Opsivo
✗ Without Opsivo
Manually check bin cards or Excel sheets. Call the store to ask how many units are left. Get a number that was accurate 4 hours ago. Make decisions on incomplete data.
✓ With Opsivo
Dashboard flags low-stock automatically. Any authorised user on any device sees the same live number. No calls, no delays, no guessing.
Every Movement. Every Time. Immutable Audit Trail.
Goods receipt and material issuance logged digitally, approved in one click.
Digital GRN creation
On phone, tablet, or desktop — no paper, no handwriting
One-click approval
Role-based workflow: Store In-Charge creates, Supervisor approves
Immutable audit trail
Approved documents are locked — no edits, no deletions, ever
Document attachments
Attach delivery notes, photos, and PO references to every GRN
Cost centre issuance
Issue material against project code or cost centre for BOM tracking
Batch & serial tracking
Track individual units with batch numbers and serial numbers
How It Works
- Store In-Charge creates GRN on any device
- System notifies Supervisor for approval
- Supervisor approves — document locked, stock updated
- Full audit trail available immediately
The Situation Before Opsivo
✗ Without Opsivo
Hand-write GRN, get manual signature, file in a physical folder. Try to retrieve it for an audit 3 months later — if the folder is still there, and if the handwriting is legible.
✓ With Opsivo
GRN created on phone in 2 minutes, approved in one click, permanently locked in the audit trail. Retrieve any document in 10 seconds by date, supplier, or item code.
Your Audit Report in 60 Seconds.
Click Generate. Get a formatted PDF. Walk into your audit prepared.
60-second PDF generation
Full audit report for any date range — formatted and ready
ISO 9001-aligned format
Report structure matches what auditors expect to see
All movements included
Every GRN, issuance, adjustment, and balance covered
Variance analysis
Planned vs actual consumption — discrepancies highlighted automatically
Auditor access mode
Share read-only access with external auditors — no login required
Permanent storage
All historical reports stored indefinitely — never lose a document
How It Works
- Select report type and date range
- System compiles all transactions and balances
- PDF generated with ISO 9001-aligned format
- Download, share, or send directly to auditor
The Situation Before Opsivo
✗ Without Opsivo
Spend Monday through Friday before every quarterly audit pulling Excel data, formatting tables, chasing approval signatures, reconciling discrepancies. 40 hours of work, every quarter, for years.
✓ With Opsivo
Click Generate Audit Report. Select the date range. PDF downloads in under 60 seconds. Walk into the audit with complete, formatted documentation. Use those 40 hours for actual operations work.
No Safety Item Expires Unnoticed.
Every PPE item, every safety certificate, every calibration — tracked automatically.
Expiry date tracking
All PPE and safety consumables tracked with expiry dates
Automatic alerts
System sends alerts 30, 14, and 7 days before any item expires
QHSE Manager dashboard
All items, all sites — compliance status at a glance
Certificate tracking
Equipment calibration certificates and inspection records
Inspection schedules
Set recurring inspection intervals — system creates reminders
Compliance reports
Generate PPE compliance status report for any audit
How It Works
- Import existing PPE register during onboarding
- Add expiry dates to each item or batch
- System monitors all dates automatically
- Alerts sent to QHSE Manager at 30, 14, and 7 days
The Situation Before Opsivo
✗ Without Opsivo
Paper register of PPE expiry dates, checked manually — if someone remembers to check it. An expired harness is found during a site inspection. Incident report filed. Fine issued. Re-order placed urgently at premium cost.
✓ With Opsivo
System alerts the QHSE Manager 30 days before any item expires. Replacement ordered in advance. Zero expired items on site. Zero compliance incidents from missed expiry dates.
Know Exactly What Each Project Is Consuming.
Planned vs consumed, per project, per line item, updated in real time.
BOM upload
Import from Excel or enter manually — any structure supported
Real-time consumption
Every material issuance updates BOM consumption automatically
Variance alerts
Automatic flag when consumption exceeds planned quantity
Project-level reporting
Total consumed vs total planned — per project or per phase
Multi-project management
Manage 10 active BOMs simultaneously from one dashboard
Cost reporting export
Export consumption data for project cost accounting
How It Works
- Upload project BOM at project start (Excel import)
- All material issuances tagged to project code
- BOM consumption updates automatically on each issuance
- Variance report available at any time
The Situation Before Opsivo
✗ Without Opsivo
Project manager asks "how much cable have we used on the substation project?" — 2-day search through issuance records, manual calculation in Excel, still not confident the number is accurate because some issuances might have been recorded under the wrong cost centre.
✓ With Opsivo
BOM dashboard shows planned vs consumed per line item in real time. Answer any project consumption question in 30 seconds. Variance alerts flag over-consumption before it becomes a budget problem.